Maintaining a clean office environment is essential for making the right first impressions on guests, improving employee focus and productivity, and even enhancing the mental wellbeing of your team.
Cleaning your office thoroughly can also help prevent the spread of infection and illness, leading to fewer sickness-related absences and reduced disruptions for your business.
With the clear business benefits of maintaining a clean office, it’s perhaps no surprise that an increasing number of companies are choosing to partner with commercial cleaning contractors to ensure their offices achieve the highest standards of cleanliness.
And with the growing interest in sustainable business practices, a number of companies are opting for green cleaning services.
Green cleaning services typically use sustainable cleaning products that don’t include harsh chemicals that harm the environment and have processes and procedures in place to help minimise waste - ensuring that your approach to office cleaning aligns with your ESG goals.
However, if you’re looking to outsource your office cleaning, it’s important to choose the right cleaning partner.
In this article, we'll explore the seven key qualities to look for in an office cleaning service, ensuring that you choose the best partner for your unique cleaning needs.
1. Consistent, high-quality office cleaning services
When you’re choosing an office cleaning partner, it’s important that you have the confidence they will deliver consistent, high-quality results.
Effective office cleaning services result from attention to detail, a commitment to doing the job right every time, and clear, documented processes.
At Green FM, we’re proud to hold an ISO 9001 certification for Quality Management Systems. This gives you peace of mind that we’ll deliver consistent, high-quality results with every clean.
In addition to making sure your chosen cleaning partner has the right approach to quality management, it’s also important to check their reputation.
Take a look at their online reviews, including those on Google and social media, and ask for references from current clients. This can help give you additional peace of mind that the company consistently delivers high-quality results and handles any issues professionally.
2. Specialism in office cleaning
Another factor to consider when you’re choosing your office cleaning partner, is how much experience they have in cleaning office environments.
Every business and office space is different, and the approach to cleaning a modern contemporary office space with 200 employees will differ from cleaning an older office complex with 40 employees.
At Green FM, we have more than 20 years of experience delivering office cleanliness for a wide range of different businesses across London.
We focus on using green cleaning products and sustainable techniques to deliver a completely tailored approach to cleaning your office - leaving it hygienic and looking professional to impress clients and ensure the wellbeing of employees.
Take a look at our Gravita case study, where we tailored our services to meet the specific demands of their office space, delivering improvements in both cleanliness and workplace efficiency.
3. An eco-friendly approach to office cleaning
"Green clean" has become a bit of a buzzword in the cleaning industry, but very few companies fully embrace the principles of sustainable cleaning.
It's not enough to use the occasional eco-friendly cleaning product and call yourself ‘green.’
True green cleaning involves a holistic approach, including waste reduction and the use of innovative, energy-efficient equipment to minimise the environmental impact of cleaning.
At Green FM, our commitment to sustainability is illustrated by our ISO 14001 certification for environmental management. We only use eco-friendly cleaning products and take advantage of the latest innovations in cleaning technology to improve efficiency and minimise waste.
4. The ability to handle all your cleaning needs
Every company that you partner with takes time and effort to manage.
Imagine having to work with one company for your window cleaning, another company for carpet cleaning, a further company for standard office cleaning services, and an infection prevention specialist. That’s a lot of relationships to maintain.
At Green FM, we can manage all your cleaning needs—from office cleaning to window cleaning, carpet care, washroom maintenance, and deep cleaning for infection prevention.
5. A tailored approach to your unique business needs
Your business is unique, and so are the premises where you operate.
It’s important to choose a cleaning company that understands your specific requirements and can create a tailored plan that fits around your work schedule to minimise disruption.
At Green FM, we start every office cleaning project with a comprehensive cleaning needs assessment.
This cleaning assessment examines the quality of your current office cleaning services, identifies any gaps, and develops a schedule that addresses your business's unique needs.
Whether your office requires specific cleaning on certain days due to hybrid working or if some areas need more frequent attention than others, we create a plan that thoroughly covers all areas of your office.
Green FM can also supply your office with the necessary cleaning products and offer guidance to your staff on how they can contribute to maintaining a clean workspace.
This collaborative approach ensures that your office remains clean and organised between professional cleaning visits.
6. A cost-effective office cleaning service
Cost is obviously going to have a part to play in deciding which commercial cleaning partner is right for your business.
However, office cleanliness isn’t an area where you should cut corners. A clean, hygienic workplace is crucial for both employee wellbeing and the overall perception of your company.
Investing in infection prevention, for example, can save your business money in the long run by reducing the number of disruptive illness-related absences taken by employees. And a well-maintained office can make the right first impression on clients and visitors, which can be critical in securing new business.
It’s also important to not make assumptions that green cleaning will be more expensive than standard cleaning services. This is often not the case. Eco-friendly cleaning methods and products are becoming more accessible, and their cost is competitive with traditional cleaning solutions.
Be wary of vague cost proposals. Any reputable cleaning company should be transparent about their pricing. At Green FM, we provide detailed, upfront quotes that outline all costs, ensuring that there are no hidden surprises further down the line.
7. Transparent systems and processes
A high-quality office cleaning provider will have established procedures for every aspect of their service. These systems are crucial for delivering consistent, high-quality results.
At Green FM, we don’t just rely on our established procedures and ISO 9001 certification for quality management,
We also provide you with a dedicated account manager—a single point of contact who understands your business's specific needs and can quickly address any concerns that arise.
Whether it’s through regular check-ins, detailed reporting, or swift responses to queries, our commitment to transparency ensures that you’re always in the loop.
Looking for the right office cleaning company in London?
Deciding on the right office cleaning partner for your business isn’t a decision to be taken lightly.
Your choice of partner is crucial for helping to maintain a clean, professional, healthy, hygienic and productive workplace.
When you’re evaluating your selection of potential partners, if you focus on the seven key qualities outlined in the article - you can have confidence you’re looking at all the right areas to make the most informed decision.
If you’re based in the London area, consider Green FM.
With more than 20 years of experience cleaning offices across London, Green FM is uniquely positioned to meet all your cleaning needs.
Our ISO-certified commitment to quality and sustainability ensures that your office is not only consistently cleaned to the highest standard, but is also aligned with your environmental goals.
If you’re ready to enhance the cleanliness of your office with a professional cleaning service that understands and supports your business goals, book a free cleaning assessment with Green FM today.
